Free Podcast Episode Planner Spreadsheet
Organize guests, talking points, recording dates, and promo checklists.
What this is
Keep guests, recording dates, publish dates, and promo checklists in one place so episodes don’t stall after the interview.
Best for
- Interview shows with guest logistics
- Solo shows building a backlog
- Cohosts splitting production tasks
What’s included
- Episode number, title, guest, record/publish dates
- Status and promo checklist flag
Preview
| Episode # | Title | Guest | Record date | Publish date | Status | Promo checklist done? |
|---|---|---|---|---|---|---|
| 12 | Pricing without panic | Jordan Lee | 2026-08-05 | 2026-08-19 | Editing | No |
| 13 | Solo creator systems | 2026-08-12 | 2026-08-26 | Booked | No |
How to use
- Book recording dates before you announce guests.
- Keep a simple promo checklist (audiogram, newsletter, community).
- Mark Status as you move from Booked → Recorded → Published.
Tips
- Book recording before announcing the guest publicly.
- Define ‘promo checklist’ once (audiogram, newsletter, community) and reuse it.
- Aim for a 2-episode buffer before you need a live record.
FAQ
What goes in Status?
Use a short set: Idea, Booked, Recorded, Editing, Scheduled, Published.