Free Freelancer Rate Card Calculator Spreadsheet
Turn target income, billable hours, and overhead into package rates.
What this is
Translate target income, billable hours, overhead, and buffer into a base hourly rate and package prices you can put on a media kit or proposal.
Best for
- Freelancers undercharging relative to goals
- Creators productizing services
- Anyone rebuilding rates for a new year
What’s included
- Income, hours, overhead, buffer inputs
- Base hourly output
- Package name/price examples
Preview
| Target annual income | Billable hours / year | Overhead / year | Buffer % | Base hourly | Package name | Package price |
|---|---|---|---|---|---|---|
| 80000 | 1100 | 6000 | 20 | 93.8 | Starter audit | 750 |
| 80000 | 1100 | 6000 | 20 | 93.8 | Full brand kit | 2800 |
How to use
- Base hourly ≈ (Income + Overhead) × (1 + Buffer%) ÷ Billable hours.
- Price packages as outcomes, not just hours.
- Pair with the creator media kit templates for client-facing PDFs.
Tips
- Billable hours are not 40×52 — use realistic sold hours.
- Price packages as outcomes; hourly is the floor math.
- Pair with a media kit PDF when sending rates to brands.
FAQ
What buffer % is normal?
15–30% is common to cover unpaid admin, revisions, and slow months.